UCI Google Workspace
Quicklink(s)
Google Workspace for Education (formerly known as G Suite) is a cloud-based productivity suite that includes a range of tools such as email, calendar, document editing, file storage, and video conferencing, designed to help individuals and teams collaborate and get work done more efficiently.
Unlimited Storage on Google Workspace Ending
Google has announced the end of unlimited storage for Google Workspace. Effective July 1st, 2024, UCI’s unlimited storage will end. OIT will be rolling out a new tiered model to manage storage and costs going forward.
UCI Google Workspace Includes
- UCI Gmail – Send and receive email messages with powerful search options, spam filtering, and chat
- UCI Google Apps – Publish and collaborate in real-time on Docs, Sheets, Slides, and Forms
- UCI Google Drive – Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files, etc. Shared Google Drives can be requested by faculty and staff. See the Requests tab for more information.
- UCI Google Sites – Quickly create and publish collaborative websites
- UCI Google Groups – Available for faculty and staff by request.
Terms of Use
The following policies govern the use of UCI Google Workspace.
- Google Workspace Storage Tier Upgrade Cost Recovery Policy
- Google Workspace Storage Tier Transition Policy
Important Notice About Storing Data
- UCI Google Drive may only be used for Protection Level 1 and 2 data. For more information, please view the UC Electronic Information Security policy.
- Protection Level 3 and 4 data should be stored on Microsoft OneDrive.
Top Google Workspace Questions
- General Google Workspace Questions
- Getting Started with UCI Google Workspace
- UCI Google Contract Overview
- UCI Google Workspace Changes FAQ
Gmail Questions
- UCI Gmail Questions
- How to configure your desktop or mobile mail client to use UCI Gmail
- Delivering your @uci.edu email to Gmail
More Google Questions from OIT’s Knowledge Base
Google Provided Support and Resources
- Google Workspace Overview
- Google Help Documentation
- Google Drive Training and Help
- Google Docs Training and Help
- Google Sites Training and Help
- Google Workspace Training Center
Need more help?
Requests
Faculty and staff can request Google Shared Drives and additional Google Drive storage. Use the request forms below.
UCI Google Storage Tier Limits
A storage limit is the maximum amount of storage a single account or shared drive can store.
| Tier | Storage Limit | Available To |
|---|---|---|
| Default Tier for Licensed Users | 20 GB | Registered students, faculty, staff, guests, and groups |
| Default Tier for Unlicensed Users | 5 GB | Alumni, retirees, and emeriti |
| Default Tier for Shared Drives | 5 GB | Anyone, with a limit of one shared drive per account |
Additional Storage Pricing
OIT has developed a cost recovery process for faculty, staff, research teams, and administrative units to purchase their way into a higher tier for accounts, shared drives, or both. Undergraduate, graduate students, alumni, retirees, and guests are not eligible for additional storage.
| Storage in TB | Annual Cost | Rate Type |
|---|---|---|
| 1 TB | $144 | Recharge |
| 10 TB | $1,440 | Recharge |
| 20 TB | $2,880 | Recharge |
| 30 TB | $3,420 | Recharge |
| 40 TB | $5,760 | Recharge |
| 50 TB | $7,200 | Recharge |
| 60 TB | $8,640 | Recharge |
| 70 TB | $10,080 | Recharge |
| 80 TB | $11,520 | Recharge |
| 90 TB | $12,960 | Recharge |
| 100 TB | $14,400 | Recharge |
AT A GLANCE
REQUIREMENTS
COST
No additional cost for default storage. Additional storage available via recharge.
ELIGIBILITY
Faculty, Staff, Graduate Students,
Undergraduate Students